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ABSENCE PLANNER

SharePoint Absence Planner is an ideal solution for companies that would like to enhance the functionality of their intranet portals for the SharePoint platform. The application also works as a standalone solution for companies using Active Directory and Microsoft Office SharePoint Server or SharePoint Foundation installed.

Costs – On average, 35 percent of payroll is linked to employee absence. This includes the cost of paying absent employees as well as indirect costs, such as lost productivity and hiring of replacement workers.

Risks – Without workforce attendance system to manage employee absence, organizations risk failing to comply with collective bargaining agreements and government regulations such as the Family Medical Leave Act and state leave laws.

Productivity – Absence is a productivity killer — on average, incidental, unplanned absences result in 19 percent of net lost productivity per day. To control the impact of absenteeism, management needs to see trends so they can control costs. Company policies need to be managed in order to minimize compliance risk and workers with attendance issues need to be identified so the workforce productivity can be improved.

Integration Boosts Business’s ROI – Integrate timekeeping information with other business applications to improve the return on the investment to the Company, which is already made in capturing employee data. Whether company is leveraging its HR, payroll, ERP, patient information system, or other back office applications, it’s easy to share data between SharePoint Absence Planner developed by Soprex and other applications.

02. FEATURES

GENERAL INFORMATION

SharePoint Absence Planner by Soprex is a Microsoft SharePoint based solution to manage employee absences. The system allows you to map company’s absence policy and can be integrated with your existing HR systems on request. Right from absence request to approval, overtime or absence adjustments; Absence Planner by Soprex has been designed to accommodate most of the company’s absence policies and processes. Ideally, from small companies to large enterprises having operations in multiple places and different absence policies for every subsidiary, our feature rich SharePoint solution is designed to eliminate all manual efforts in managing your company leaves thus giving more visibility of HR department and making entire process more transparent for the employees.

ABSENCE POLICIES

SharePoint Absence Planner by Soprex is designed to allow you configuration of absence policies. Multiple calendars of a company can be maintained which can have different working days and holidays to manage companies which are located and operating in different time zones. HR can set rules for leave policy for the whole company, profit centers, office, department or even the employee level. On the basis of the rules defined for each employee, system will monitor attendance, absences and generate reports for the purpose of payrolls and leaves or overtime adjustments.

LIST OF FEATURES

  • Centralized calendar
  • Absence Policy management tools
  • Submission and approval of colleague replacements
  • History of all vacations and absences
  • Management Approval Center
  • Reports for Payroll, Management and HR
  • Email Notifications
  • Legal Documentation creation workflow

LIST OF LIBRARIES

  • Vacation Plans – A list to hold policies on vacations and free days – days per given period of time.
  • Absence Types – List of the type of absences being requested along with information whether approval is required for particular absence type or not.
  • Vacation Forbiddance – A list holding policies on periods when specific users cannot schedule absences requiring approval.
  • Holidays – A list of holiday periods and persons the vacation applies to.
  • Absence Requests – A list of the absences requested including dates and approval status. Absence days are recalculated to skip weekends and holidays.
  • Announcements – A general list to post messages on the home page of the site.
  • Absence Documentation – A document library holding automatically created legally binding documentation for approved absences.

TECHNICAL REQUIREMENTS

SharePoint Absence Planner by Soprex is designed for organizations that have SharePoint Server 2010/2013 environment deployed or using Office365 solutions. Solution is supported in several commonly used web browsers, such as Internet Explorer, Google Chrome, Mozilla Firefox, and Apple Safari. However, certain web browsers could cause some solution functionality to be downgraded, limited, or available only through alternative steps.

02. BENEFITS

  • Perform centralized absence management
  • Eliminate all manual efforts in managing your company leaves
  • Give more visibility to your HR department and make entire process more transparent for the employees
  • Powerful reporting gives you insight into present trends and empowers you to control related costs
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